The Benefits of Hosted VOIP

Communication is a very important part of any kind of business. It is especially important in law practices. One of the tried and true mediums of communication has been the telephone. Although technology for phones have not increased as rapidly as computers, there have been major developments and changes for telephones that you could be missing out on.

You law practice probably is still using a standard POTS (Plain Old Telephone System) such as a landline to answer phone calls from clients. Perhaps you are using a mobile phone as well to talk to clients. This system of having to pay expensive rates of separate, dedicated phone lines can start to add up and take away from your profit margin and increase your overhead. With that in mind, we often introduce to law practices something called Hosted VoIP (Voice Over IP). This new phone technology will allow you to use your current internet network connection as your phone line as well. Instead of paying a dedicated monthly rate for your POTS or PBX system, you can add only a nominal monthly fee to your internet service fees to have Hosted VoIP set up and ready to work for you. Here are some of the benefits of Hosted VoIP:

• Reduce overhead and consolidate monthly fees
• Receive voice-mails in your emails as .mp3 attachments instead of having to call a voice-mail number to check voice-mails
• Create custom reports to track and view your phone usage as a company all the way down to an individual level
• Have an entire system integrated across the whole country, without having to send out a technician set up your VoIP phones
• Easy to use web interface for managing call trees, extensions and devices
• Customize your system number to ring on any device you designate such as a mobile phone or a home phone if you are ever away from the office
• Access the VoIP management console from anywhere you are on a computer with internet connection

As you can see, Hosted VoIP offers the above benefits and more over the old way to manage your phone lines. So if you think these benefits are enough for you to switch over to Hosted VoIP, give Wingman LegalTech a call to start reaping the rewards of a managed VoIP system!

Becoming paperless to save the world

Law firms are one of the businesses in the world dominated by recorded paperwork and files. It is no wonder that things can go amiss among this calamity. “Going green” is becoming increasingly popular among law firms of the nation and for good reason. Besides the fact that a firm will waste less, there’s also the idea that a firm can be more structured and organized through a manageable data center.

Clio is one web application platform that can replace an entire office’s file cabinets. Wingman LegalTech specializes in installing and managing such applications for law firms. Also, Wingman LegalTech can replace your company’s servers with cloud computing so that you spend less on hardware and maintenance costs. There are many other things Wingman LegalTech can help to use less electricity as well.

Wingman LegalTech can help with going green by:

• Helping your business find which web application platform to use and ultimately reducing paper waste. Ex. Clio or Microsoft SharePoint
• Better coordinate your computers and electronics used in the office
• Improve infrastructure by having reduced hardware and servers, this also saves electricity
• By replacing the use of physical documents for cloud based solutions, there is the potential for reducing office space
• The opportunity for telecommuting is real.

With today’s world of real-time data allocation, going green is not just environmentally concise, but also an efficient choice for companies planning to save operation cost. So why wait? Ask Wingman LegalTech on what we can do for you law firm going green.

The Benefits of Cloud Computing

Keeping data in a central location where everyone in your business has secure access is integral for a law firms that is always on the go in today’s real-time world. Having data mobile with you can increase the efficiency of your operation by tenfold. From Clio, Hosted Microsoft Exchange, Hosted VOIP, Carbonite Backup, and others, there are lists of useful tools from the Cloud that can improve your law firm.

Cloud computing is a way to increase your data infrastructure without having to actually buy new hardware. You can add capacity and capabilities to your data servers using cloud computing. And by having your data on a secure online server, all your work is 100% mobile, in whatever format you need it in.

Cloud computing offers many advantages including:

• Mobility independence for business’ data so that data can be accessed from anywhere
• Reducing costs of infrastructure and skill training
• Centralization of data, increased peak-load capacity, and utilization improvements
• Improved reliability with better disaster recovery and business continuity
• Easier maintenance, support, and improvement of software with real-time changes

Being on the “cloud” as its known nowadays, offers the benefits of technology in today’s world by utilizing real-time tools. With the cloud, your business can be more efficient and agile. So if you think you are ready to be in the cloud, BIIS Solutions can help.

Why Everyone’s Making the Switch to the Cloud

Remember the first time you progressed from a piggy bank to a bank account? This moment usually marked the beginning of the future, the potential of careers and wealth. Why do we automatically put our hard earned money into a facility with security cameras, guards, bank tellers, and a huge shiny vault, instead of keeping money under the mattress at home where it seemed secure enough? We do so because we know it’s secure and accessible from almost anywhere. Keeping money in a bank is common sense, and the same common sense can be applied to data and information, today’s currency.

Where is most data stored? Most Law Firms insist on keeping hard copies in space consuming filing cabinets, or files on computers or servers that require high license costs and constant maintenance.

What if you start to think of this “data” as all your hard-earned savings that contributes to your wealth. Is it really safe in your local data center in your own office? How convenient is this data if you need to jump through hoops to access the data remotely?

Today’s technology is at the point where all of your data can be accessed in a secure system anywhere, and at your convenience without the high costs of a traditional server infrastructure.

How is this possible? Two words: The Cloud, which simply means “applications on the internet.”

What does this means for the legal industry? It means that all of your firm’s practice management, billing, communications, data protection, and more can all be moved into the “virtual bank” called The Cloud. The benefit of doing this means no more expensive servers with high maintenance costs, no more software licenses or access limitations. But the best part is, YOU KNOW THAT ALL OF YOUR DATA WILL BE SECURE, and that part is PRICELESS.

Banks provide you with security, ease, convenience and quick access to all of your money. The Cloud can do the exact same thing with all of your data.